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SWE Email Aliases

What is a SWE e-mail alias?

A SWE e-mail alias is an e-mail address created for the swe.org domain (that is ending in @swe.org). This e-mail address automatically forwards all mail to a designated e-mail account. The alias is NOT an e-mail account that can be logged into to review e-mail but simply a pointer to a real e-mail account where message review is possible. As an example, if Jane Doe requests an alias, SWE will create a This e-mail address is being protected from spam bots, you need JavaScript enabled to view it e-mail alias and point it to Jane's real e-mail account at This e-mail address is being protected from spam bots, you need JavaScript enabled to view it All e-mails received for This e-mail address is being protected from spam bots, you need JavaScript enabled to view it will then automatically forward to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

Why would I use an e-mail alias?

There are two principal advantages to using an e-mail alias. First, you can provide your collegues, friends, and family with your swe.org e-mail address. Should you change jobs or your personal internet service provider, you simply notify the SWE Alias Administrator of the new e-mail address to which your alias should point, rather than having to notify everyone that your e-mail address has changed. Secondly, using a SWE alias is a great way to show your commitment to the Society of Women Engineers and create awareness for the organization.

Who can use a SWE e-mail alias and for what purposes?

SWE creates aliases for two general purposes:

A single "Personal" Alias will be created and maintained for no charge upon the request of any current SWE member as a member benefit. This provides the member with a permanent e-mail address that does not have to change regardless of whether a member’s underlying e-mail address changes due to a change in Internet service providers or company e-mail addresses.

Because swe.org aliases generally utilize a consistent This e-mail address is being protected from spam bots, you need JavaScript enabled to view it format, ease of communication and identity recognition between members is increased.

SWE also may provide "Special Purpose" Aliases to individuals, groups (including regions and sections), and parties related to or volunteering for SWE. These special purpose swe.org aliases are especially valuable for volunteers who may need to pass the alias on to a future volunteer or for volunteers who will be publicly posting the e-mail address on a web site and therefore may be subject to discovery by SPAMMERs.

What are the terms and conditions for using SWE Aliases?

SWE Aliases Terms and Conditions

Introduction

An alias is an e-mail address created for the swe.org domain (that is ending in @swe.org). This e-mail address automatically forwards all mail to a designated e-mail account. The alias is NOT an e-mail account that can be logged into to review e-mail but simply a pointer to a real e-mail account where message review is possible. SWE creates aliases for two general purposes:

A single "Personal" Alias will be created and maintained for no charge upon the request of any current SWE member as a member benefit. This provides the member with a permanent e-mail address that does not have to change regardless of whether a member’s underlying e-mail address changes due to a change in Internet service providers or company e-mail addresses.

Because swe.org aliases generally utilize a consistent This e-mail address is being protected from spam bots, you need JavaScript enabled to view it format, ease of communication and identity recognition between members is increased.

SWE further recognizes that member use of a swe.org address increases the visibility and awareness of the Society of Women Engineers outside of the organization.

SWE also may provide "Special Purpose" Aliases to individuals, groups (including regions and sections), and parties related to or volunteering for SWE. These special purpose swe.org aliases are especially valuable for volunteers who may need to pass the alias on to a future volunteer or for volunteers who will be publicly posting the e-mail address on a web site and therefore may be subject to discovery by SPAMMERs.

SWE Alias Policies and Procedures

  • Only one Personal Alias will be issued.

  • Personal Aliases will be created in the form This e-mail address is being protected from spam bots, you need JavaScript enabled to view it . Members may request that the first name be their commonly used name at the time of setup. For example, Judith.Doe may be setup up as Judy.Doe. Similarly, members who prefer to be known by a professional last name or maiden name can normally be accommodated.

  • Name changes (for example, due to marriage or divorce) will be handled as follows: upon request, a new alias reflecting the name change will be created. Members should immediately begin contacting parties using the old alias. The original alias will remain active for a period of 180 days and will be deactivated thereafter.

  • Members may request deactivation of an alias at any time.

  • Members may request redirection of the alias to another e-mail address at any time. Typical turnaround is 3-5 business days and is subject to verification of the request’s authenticity.

  • Personal aliases should never be posted on a web site as contact information or provided to any untrusted 3rd parties; your alias may become the target of SPAM as a result of electronically registering a product, signing up for product updates or otherwise opting in to an e-mail list. SWE is not responsible for stopping SPAM generated by your use of your e-mail alias nor will SWE provide you with a replacement personal alias.

  • Personal Aliases are for SWE members. A personal alias will be deactivated if membership lapses.

  • All aliases are provided at the sole discretion of the Society of Women Engineers, which reserves the right to deactivate an alias at any time. Possible reasons for deactivation include but are not limited to:

Unsolicited E-Mail. Engaging in SPAM generation related activities. Posting of irrelevant messages to newsgroups or blanket posting of messages to multiple newsgroups, or distributing chain letters or "junk" e-mail or unsolicited e-mail of a business or commercial nature.

Mail Bombing/Flaming/Harassing E-mail. Malicious impediments to another person’s use of their electronic mail services or news media by sending them e-mail numerous times in succession (e.g. Mail Bombing). Any mail that is sent to another that is annoying, harassing, threatening, or otherwise malicious.

Fraudulent E-Mail. Forging any message header, in part or whole, originating or passing through the Society of Women Engineers electronic systems.

Aliases are subject to approval by the Alias Administrator and the Executive Director of the Society of Women Engineers.


How is my SWE e-mail alias related to the e-mail addresses in my Membership Profile?

Your SWE e-mail alias is not associated with your SWE Membership Profile. That is, if you make a change to your Membership Profile e-mail address, the e-mail address to which your alias points will not automatically update. Conversely, if you request your alias be updated to forward to a new address, this will not automatically change any e-mail addresses in your Membership Profile. Please use the link below to request an update to where your alias points, and remember to update your Membership Profile as necessary as well. If you wish, you can use your alias as your preferred e-mail address in your Membership Profile.

How do I request a personal SWE e-mail alias if I've never had one before?

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How do I change the underlying e-mail address that my existing SWE alias forwards to?

Please send an e-mail to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it , in order to request an update to the e-mail address to which your alias points. Please include your name, your alias, your old e-mail address, and the new e-mail address your alias should forward to. If appropriate, please update your Membership Profile to reflect your new e-mail address as well.

My name has changed. How do I get a new personal alias to reflect that name change?

Please send an email to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it , in order to request a renamed alias. Include your name (first and last) that will be used to rename the alias as well as your old e-mail alias and the e-mail address to which your renamed alias should point. Please be sure to update your Membership Profile to reflect your name change as well as any e-mail address changes as appropriate. Please see the Terms and Conditions for additional information on transitioning from one alias to another after a name change.

How do I request a special use SWE alias?

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How do I have an alias deleted?

Please send an e-mail to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it , in order to request deletion of a SWE e-mail alias. Include your name (first and last) as well as the alias name to be deleted and an e-mail address we can reach you at if we have any questions.

         

 
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