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New Member Outreach Page

New Member Outreach Page

Thanks for stopping by the new SWE Members Outreach info page! More updated content will be coming soon.

Gain Insights with Voices from the Field

Gain Insights with Voices from the Field

Each month, learn tips and tricks to enhance your outreach efforts from SWE leaders who've been there. Hear this month's Voices from the Field webinar recording.


Outreach Assessment Made Easy – Read Me First

A Step-by-Step Approach to Creating and Summarizing Outreach Surveys

Thank you for the outreach work you do! Programs you run have a lasting impact on students.

We encourage you to survey your participants. The survey data you collect can help you know which parts of the event worked well and which parts could be improved for a better impact. This insight will help us all improve our outreach.

“Assessment Made Easy” is a step-by-step approach to creating a post-event survey that you can give your participants, including students parents/educators and volunteers. Our surveys are built to measure our outreach objectives.

Step 1: Define the Objectives of your Outreach Event

Step 2: Construct the Survey(s)

  • Select Assessment Questions based on the Outreach Objectives
  • Add in Overall Questions and Open-Ended Questions
  • Add Demographics Questions

Step 3: Summarize Your Survey Results

Before the Event
How to create a Student event survey

  • Open document “1A – Outreach Objectives – Students – with Corresponding Questions”.
  • Circle the objectives of your Outreach event (Step 1).
  • Note the survey questions that correspond to your objectives.
  • Open document “2A – Core Student Survey”.
  • Delete any question that does not correspond to your objectives (Step 2).
  • Review other portions of the survey –highlighted in yellow – for possible customization.
  • Customize the demographic questions based on the participants you’ve invited (e.g. all girls vs. a mix of boys and girls, etc.).
  • Save the final survey as a PDF before printing.

For a Parents & Educators Program (PEP) event survey, follow the same procedure, but use document “1B – Outreach Objectives – PEP – with Corresponding Questions” and document “2B – Core Adult – PEP Survey”.

Activity Meters (also called Comment Cards): Decide whether or not you want to use them to quickly measure the success of a specific hands-on activity, right after it happens.

They are recommended when you try a new hands-on activity for the first time or if you are re-using a hands-on activity with a different age group.

Open document “2C – Core Activity_Meter”. Customize the Activity Meter by typing the name of each hands-on activity in the center of the meter.

For a Volunteer Survey, open document "2D – Core Volunteer Survey”, and follow the instructions.

After the Event
Step 3: Summarize Your Survey Results


  • Number the completed surveys from 1 to number of participants.
  • Read the open-ended questions to see what was liked and what needs improving.
  • Enter the data from each participant into an Excel spreadsheet. (This goes faster with two people.)
  • Calculate averages, analyze your results, etc.

How to Quantify Your Data:

  • For the Overall Question, report the % that gave the event an “A” and/or a “B”.
  • What grade would you give today’s event? A B C D F

For the Open-Ended Questions (e.g. Likes and Changes for next time),

  • Record all comments. This becomes a historical record for the next time the event is run.
  • Group the comments from each question based on type (e.g. Activities, Food, Speakers, Environmental conditions like room temperature or sound system, etc.)
  • Look for any themes/commonalities for what was liked and what should be changed for next time.
  • Focus on any that have more than ~10% responses.

For Agree/Disagree questions, report the total % that said “Agree” or “Strongly Agree”.
Or, you can assign points, with 5 points for “Strongly Agree” all the way down to 1 point for “Strongly Disagree”, then report the average.

For the Confidence and Ability questions, report the % that said their confidence or ability “Improved”.

For “Recommend to others” question, report the % that said “yes”.

How to Report Your Data:

  • Present your data in tables or graphs.
  • Write an “Executive Summary” for your section records (one or two pages long).
  • Share the summary with everyone who helped with the event.
  • Data can also be used in Award Applications.

Tips for constructing an Infographic (a graphic visual representation of the data and event):

  • Focus on the positive data…what 5 to 7 pieces of data are you most proud of?
  • Decide on a way to visually show the data, e.g. pie chart, bar charts, balloons, thought bubbles, etc.
  • Pick a color scheme.
  • Give a brief explanation of the event.
  • Add in pictures of the event. (Make sure you have photo clearances if you show the faces.)
  • Thank your sponsor.

How you could use an Infographic of your Outreach results

Use it to celebrate your results or market your event:

  • Share it in a newsletter or post it on your section’s Facebook page or website
  • Share it in a “thank you” letter to your sponsor
  • Use it in advertising for next year’s event
  • Use it with potential sponsors to ask for funding
  • Use it with potential partners (like school districts)
  • Use it to get media/press

Examples of Infographics

SWE Members

Outreach leaders often face two challenges when it comes to partnerships.

  1. You are looking for partners to help you with networking, materials, cooperation or funding for your own outreach.
  2. Others outside of SWE are requesting SWE speakers, role models or mentors from you.

SWE has partnered with the National Girls Collaborative Project to help resolve both of these challenges.

When looking for local partners to help

  1. Register your program or section at
  2. Use the advanced search feature in the directory to find the partner you are looking for.

When others are asking you for SWE members

  1. Refer them to Fabfems is a database of women engineers and scientists from around the world interested in supporting these opportunities. From there people looking for the support of an engineer can connect directly to them and take you as the outreach leader out of the loop.
  2. Encourage your members interested in working as a role model, mentor or speaker to register as a Fabfem at

The power of SWE as an outreach organization is you. Positive role models have been shown to have a significant impact on a young woman’s decision to pursue a career in engineering. Become the best role model you can be by participating in outreach trainings based on the latest research. This page is divided into three sections: foundations, learning from your colleagues and advanced concepts.

SWE Members

The focus of the SWE Outreach Committee is on providing SWE members and others interested in outreach with the tools, training and resources necessary to be effective outreach practitioners. The committee is divided into working groups that lead the variety of initiatives undertaken by the committee.

SWE Members

 Updated information coming soon on SWE outreach programs, for now find additional information here.

SWE Members

As a SWE member you have exclusive access to funds for outreach. In addition we have listed funding sources outside of SWE. Have a funding source you’d like to share? 

SWE Members

Updated information coming soon for our Outreach Activities Tool Kit, for now find additional information here.


Students,Parents,Educators,SWE Members

 Updated information coming soon for our Outreach Awards and Certificates of Merit, for now find additional information here.


Parents,Educators,SWE Members

 Updated information coming soon, for now find additional information here


SWE Members

Outreach Assessment Made Easy

A Step-by-Step Approach to Creating and Summarizing Outreach Surveys

Thank you for the outreach work you do! Programs you run have a lasting impact on students. Our “Assessment Made Easy Tool Kit” is a step-by-step approach to creating a post-event survey that you can give your participants (students, parents/educators and volunteers). 

Step 1: Define the Objectives of your Outreach Event 

Step 2: Construct the Survey(s)

Step 3: Summarize Your Survey Results

Download the linked files as needed to select your objectives and construct your surveys.

            0 – Outreach Assessment Made Easy – Read Me First

            (First time users should read this document first.)


            1A – Outreach Objectives – Students – with Corresponding Questions

            1B – Outreach Objectives – Parent Educator Program (PEP) – with Corresponding Questions

            2A – Core Student Survey

            2B – Core Adult – PEP Survey

            2C – Core Activity_Meter

            2D – Core Volunteer Survey

Corporate Partnership Council